I think the club needs to get up to speed on this one and make sure every member is fully briefed on the requirements, and try some "dry runs" for members whoe aren,t familiar with the computing side.
Laptop PC,s are cheaper, perhaps the major funding should be for a good quality projector. I,m assuming these would be insured so leasing out to members for a small fee might be an option for members.
Do we still have a problem with the maximum image size for portrait format 768 maximum image length.